Executive Office Administrator II

Job Purpose

To provide primary administrative support to an EVP (and potentially other business team members) on complex and confidentialassignments requiring independent judgment and frequent use of discretion. May also provide support to multiple high level managers as assigned.

We’d love to meet you if... 
… you’re energized by big challenges and creating a plan to meet the challenge 
… you enjoy working with others to deliver great work 
… you’re innovative and looking for a values-driven, positive culture and environment

In this position you will have the opportunity to:

• Act on the on behalf of the executive(s) in their absence in the collection and dissemination of information
• Prioritize executive’s phone calls, meetings, and daily calendar. Screen telephone calls, providing answers, direction
• Coordinate meetings for internal executives and external clients; includes ensuring all necessary accommodations have been considered and provided (phone/video conferencing, presentation needs, net meetings, accommodations, meals, etc.)
• Coordinate complex national and international travel schedules for executives, senior level managers and guests
• Manage the control and dissemination of highly sensitive and confidential corporate information
• Coordinate and manage a variety of projects of a general to complex nature
• Create complex computer documents including spreadsheets, advanced Power Point presentations, databases, speeches, etc.
• Develop a maintain electronic files 
• Interact with internal and external customers, providing information and answering questions
• Coordinate with regional or departmental staff on corporate initiatives, issues and/or projects
• Research, develop and present findings to department management staff independently or as requested
• Route or respond to routine correspondence not requiring executive’s attention; develop correspondence for signature
• Take notes at meetings and put together resource files; may facilitate meetings as requested
• May participate as a team member on corporate committees
• Handle Business team order submission and check requests for vendor payments 
• Administrative management of business EOM projects and approval and communication to internal investors 
• Administrative management of a variety of leadership documents weekly and quarterly
• Provides support to business leadership team members including calendar management and expense reporting 
• Responsible for leadership team event planning and team building 
• Occasional travel required

#LI-Hybrid

What do I need to be successful?

• 7 + years General office experience, with experience supporting an executive or multiple individuals; 3-5 years+ of C-Suite experience 
• Demonstrated experience working with high-level managers
• Or any equivalent combination of education and experience that demonstrates the ability to perform responsibilities of position
• Demonstrated ability to self-motivate, organize and prioritize assigned tasks and make decisions independently
• Demonstrated ability to work with high-level contacts inside and outside the company
• Excellent clerical, administrative, and communication skills
• Intermediate to advanced computer skills to include all standard office and scheduling applications
• Ability to manage sensitive communication, correspondence, and documentation with a high degree of confidentiality 
• Action oriented personality with a demonstrated ability to problem solve and effectively initiate solutions 

Education

• Bachelor's Degree or equivalent required